Bit Form SMTP Settings – Send Emails Securely

SMTP (Simple Mail Transfer Protocol) is the standard protocol used to send emails from one server to another. It’s essential for ensuring reliable email delivery, especially for transactional or form-related emails.

In Bit Form, configuring SMTP allows users to send form submission emails using their own mail server (e.g., Gmail, Zoho Mail, Outlook). This improves email deliverability, reduces the chances of messages going to spam, and gives users more control over sender identity and authentication.

How does SMTP works :

First, you have to open an account on your desired hosting provider (e.g.: MailGun, Gmail, Yahoo, Hotmail, Zoho mail). By opening an account you are authenticating your WordPress site. They will provide you with the necessary credentials (e.g.: Encryption type, SMTP port ). You have to put this information when configuring SMTP on your site. Once your site is authenticated you can send mail through your preferred SMTP server. All the email validation work will be done on your specified SMTP server.

You don’t have to use different SMTP plug-ins or different workflows of SMTP providers. We bring it all in one feature. To access all the mail services you need professional mail addresses. The mail services you can use through this feature:

• MailGun SMTP [5,000 free email /per month for 3 months]
• Gmail SMTP [6,000 free email/per month]
• Hotmail
• Yahoo
• AWS SES
• ZOHO Mail
• Outlook

Process of SMTP settings :

To configure you need to go to WordPress Dashboard. Then click on Bit Form. From Bit Form to Settings. Then go to the SMTP option.

1.Bit Form SMTP general settings :

➤ Enable SMTP: Enabling SMTP YES you are ready to configure general SMTP settings.

➤ From Email Address: Set the email address from where you want to send mail to recipients.

➤ From Name: Set the name that will be shown to your recipients as the part of Form or Sender

➤ Reply-To Email Address: Set the email address to whom you want to send the mail.

➤SMTP Host: Set the outgoing mail server that you have to choose. (e.g: smtp.gmail.com)

➤ Type of Encryption: Choose the encryption type regarding your hosting server.

➤ SMTP Port: Choose the port to relay your outgoing mail to the SMTP server. Here are all the configuration details :

☆ Mail Gun :

    SMTP Host: smtp.mailgun.org
    Type of Encryption:TLS
    SMTP Port: 587Copy

☆ Gmail :

    SMTP Host: smtp.gmail.com
    Type of Encryption: TLS
    SMTP Port: 587Copy

☆ Hotmail :

    SMTP Host : smtp.live.com
    Type of Encryption : TLS
    SMTP Port: 587Copy

☆ Yahoo :

    SMTP Host : smtp.mail.yahoo.com
    Type of Encryption : SSL
    SMTP Port: 465Copy

☆ Outlook :

    SMTP Host : smtp.office365.com
    Type of Encryption : STARTLS
    SMTP Port: 587            Copy

☆ Zoho :

    SMTP Host : smtp.zoho.com
    Type of Encryption : TSL
    SMTP Port: 587Copy

Note: When configuring Zoho SMTP, you need to provide the entire email address and the correct password for authentication. You may require an Application-specific Password to set up the account on other devices if you’ve enabled Two-Factor Authentication.

➤ SMTP authentication: Set the authentication YES always.

➤ SMTP Username & Password: Enter your username & password that you use to login into your mail server.

After clicking the Save Changes your SMTP configuration will be finished. Now you are ready for the test to see whether SMTP settings work or not!

Enabling Less secure apps & generate apps password:

To set-up the SMTP configuration- you need to enable the less secure apps options to generate app password of your mail service.

1. Gmail:

✔ Log-in to your Gmail account.

✔ Navigate to the Security option.

✔ Next, find and click on “2-Step Verification Method.” Then, enable the 2-step verification.

✔ To create an app, just search for “App Passwords.” Click on “App Passwords,” give your app a name, and then click “Create.”

✔ In the next window a password will be automatically generated.

2. Zoho Mail:

✔ Log-in to your Zoho mail account.

✔ Navigate to the ‘Security’ option. From this option, you will find the “App Passwords” window.

✔ Click on “Generate New Password.

✔ Then set a app name to generate the password.

✔ In the next window a password will be automatically generated.

2.SMTP Testing :

This testing option will help you to verify that actually, your website can actually relay outgoing mail to the referred recipients. SMTP testing option consists of :

➤ To Field: Type the email address to whom you want to send the mail.

➤ Subject Field: Include the subject of your message.

➤ Message Field: Write your message to this text field.

Let’s see an example to clear this out!

▪ Let’s say you open an account on a mail server using your Gmail (e.g.: [email protected]) to send all the emails from your site.

▪ Now you want to see what will recipients see when they get your mail. Then set an alternate Gmail([email protected]) in the ‘To’ field & set the subject, message.

▪ Clicking on ‘Send Test’ your mail will relay to the Gmail SMTP server. Gmail will validate the information you have set before(username, password)

▪ When Gmail will validate your mail then the mail will be delivered to [email protected]. Hence your mail will be delivered safely to your recipient via the SMTP server.